Chapter V - Secretariat
Rule 22 - Function of the Secretary General
1. The Secretary General or his representative may attend the meeting of the
Commission. He shall neither participate in the deliberations, nor in the voting. He may,
however, be called upon by the Chairman of the Commission to make written or oral
statements at the sittings of the Commission.
2. He shall appoint, in consultation with the Chairman of the Commission, a Secretary
of the Commission.
3. He shall, in consultation with the Chairman provide the Commission with the
necessary staff, means and services for it to carry out effectively the functions and
missions assigned to it under the Charter.
4. The Secretary General acting through the Secretary shall take all the necessary
steps for the meetings of the Commission.
Rule 23 - Functions of the Secretary to the Commission
The Secretary of the Commission shall be responsible for the activities of the
Secretariat under the general supervision of the Chairman, and particularly:
a) He/she shall assist the Commission and its members in the exercise of their
b) He/she shall serve as an intermediary for all the communications concerning the
c) He/she shall be the custodian of the archives of the Commission;
d) The Secretary shall bring immediately to the knowledge of the members of the Commission
all the issues that will be submitted to him/her.
Rule 24 - Estimates
Before the Commission approves a proposal entailing expenses, the Secretary shall
prepare and distribute, as soon as possible, to the members of the Commission, the
financial implications to the proposal. It is incumbent on the Chairman to draw the
attention of the members to those implications so that they discuss them when the proposal
is considered by the Commission.
Rule 25 - Financial Rules
The Financial Rules adopted pursuant to the provisions of Articles 41 and 44 of the
Charter, shall be appended to the present Rules of Procedure.
Rule 26 - Financial responsibility
The Organisation of African Unity shall bear the expenses of the staff and the
facilities and services placed at the disposal of the Commission to carry out its
Rule 27 - Records of Cases
A special record, with a reference number and initialed, in which shall be entered the
date of registration of each petition and communication and that of the closure of the
procedure relating to them before the Commission, shall be kept at the Secretariat.
Chapter VI - Subsidiary Bodies
Rule 28 - Establishment of Committees and Working Groups
1. The Commission may during a session, taking into account the provisions of the
Charter establish, if it deems it necessary for the exercise of its functions, committees
or working groups, composed of the members of the Commission and send them any agenda item
for consideration and report.
2. These committees or working groups may, in consultation with the Secretary General,
be authorized to sit when the Commission is not in session.
3. The members of the committees or working groups shall be appointed by the Chairman
subject to the approval of the absolute majority of the other members of the Commission.
Rule 29 - Establishment of Sub-Commissions
1. The Commission may establish Sub Commissions of experts after the prior approval of
2. Unless the Assembly decides otherwise, the Commission shall determine the functions
and composition of each Sub Commission.
Rule 30 - Offices of the Subsidiary bodies
Unless the Commission decides otherwise, the subsidiary bodies of the Commission shall
elect their own officers.
Rule 31 - Rules of Procedure
The Rules of Procedure of the Commission shall apply, as far as possible to the
proceedings of its subsidiary bodies.
Chapter VII - Public Sessions and Private Sessions
Rule 32 - General principle
The sittings of the Commission and of its subsidiary bodies shall be held in public
unless the Commission decides otherwise or it appears from the relevant provisions of the
Charter that the meeting shall be held in private.
Rule 33 - Publication of Proceedings
At the end of each private or public sitting, the Commission or its subsidiary bodies
may issue a communiqui.